HOA Election Checklist
A practical election checklist for boards and managers planning notices, nominations, ballots, proxies, quorum, and certification.
What an HOA Election Checklist Should Cover
An HOA election checklist keeps the process from becoming a scramble. The goal is to map each milestone before the election starts: notices, nominations, voter list review, ballot preparation, proxy handling, quorum checks, tabulation, certification, and records.
The exact deadlines depend on your governing documents and local law, but the operational sequence is similar for most associations.
Checklist Sections
30 days before
Announce the election, open nominations, verify the voter roll, and confirm eligibility rules.
15 days before
Finalize the ballot, send notices, collect proxies if needed, and publish voting instructions.
Election day and after
Verify quorum, open voting, tabulate results, certify the result, publish outcomes, and archive records.
Download Election Checklist
Download an editable, print-friendly HTML template with a Powered by ElectoSense.com footer.
Create a Free ElectionTemplates are provided for operational planning and are not legal advice. Confirm notices, ballot language, proxy rules, and record-retention requirements with your governing documents and local counsel.
Run the Checklist Inside ElectoSense
Paper checklists help plan the process. ElectoSense helps execute the election by turning the checklist into a real ballot, secure voter access, live participation tracking, and exportable records.
- Create ballot items and candidate choices
- Invite voters or share a secure voting link
- Monitor turnout and quorum progress
- Export participation and result reports
Create a Free HOA Election
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