Resources
Tools, templates, guides, and compliance resources for running HOA and condo elections, tracking quorum, managing proxies, preparing ballots, and certifying results.
Articles
Browse all →Can HOA Elections Be Held Online?
Whether HOA elections can be held online depends on state law and governing documents. Here is what boards should verify before running a digital election.
Common HOA Election Mistakes
Operational and procedural mistakes boards and managers make during HOA elections, and how to avoid them before they invalidate results or trigger disputes.
HOA Election Timeline Checklist
A step-by-step timeline for preparing and running an HOA election, from initial notice through ballot distribution, voting, and final certification.
HOA Proxy Voting vs Online Voting
Compare proxy voting and online voting for HOA elections, including turnout, administrative work, transparency, and when each format makes sense.
Platform
Compliance
Security & Compliance Overview
Encryption, audit logging, access controls, and data retention.
Florida HOA Electronic Voting
Consent, identity verification, and record retention under Florida law.
Texas HOA Voting
Notice, eligibility, quorum, and audit workflows for Texas communities.
California HOA Voting
Transparent election workflows for California associations.
Ontario Condo Resources
Hub for Ontario condo forms, templates, electronic voting, and AGM workflows.
Guides & Tools
How to Run an HOA Election
Step-by-step guide from notice through certified results.
HOA Quorum Calculator
Calculate required quorum and compare it against members present plus valid proxies.
Condo Quorum Calculator
Estimate quorum for condo meetings and electronic votes.
HOA Proxy Form Guide
Understand proxies, download forms, and compare proxy types.
Vote Tabulation Worksheet
Track candidate totals, rankings, certification notes, and challenged ballots.
Prevent HOA Election Disputes
Common causes and how secure voting eliminates them.
Form Database
Search by keyword, category, or tag to find board and election forms.
18 forms
Category
Tags
Ballots
HOA Ballot Template
Downloadable ballot template with proper formatting.
Ballots
HOA Election Ballot Template
Candidate, motion, amendment, and budget vote ballot format.
Proxies
HOA Proxy Form Template
General and limited proxy authorization form.
Proxies
General Proxy Form
Template for discretionary proxy representation where permitted.
Proxies
Limited Proxy Form
Template for specific voting instructions on listed items.
Proxies
Florida HOA Proxy Form
Florida-focused proxy worksheet for meetings and limited instructions.
Notices
Annual Meeting Notice Template
Meeting notice for annual elections, agenda details, and submission deadlines.
Notices
Special Meeting Notice Template
Purpose-limited notice template for special votes and one-topic meetings.
Meeting Operations
Board Meeting Minutes Template
Minutes template for board attendance, motions, vote outcomes, and action tracking.
Meeting Operations
Member Meeting Minutes Template
Minutes template for quorum call, agenda outcomes, and owner comment records.
Proxies
Proxy Revocation Form
Owner form to revoke a previously submitted proxy before meeting deadlines.
Proxies
Proxy Validation Checklist
Checklist for reviewing proxy signatures, authority scope, and submission timing.
Certification
Election Results Certification Form
Certification worksheet for final tally confirmation and sign-off.
Consent
Electronic Notice and Voting Consent Form
Owner consent form for electronic notices, ballots, and election updates.
Notices
Notice of Meeting Template
Meeting notice template with agenda, voting, and proxy instructions.
Nominations
Candidate Nomination Form
Collect candidate details, eligibility confirmation, and statements.
Certification
Election Inspector Checklist
Before, during, and after election review checklist.
Certification
Vote Tabulation Worksheet
Track candidate totals, rankings, and certification notes.