Florida Condo Election compliance (Ch. 718)

When you apply the Florida Condo Election jurisdiction template, ElectoSense activates a full compliance workflow based on Fla. Stat. §718.112(2)(d). A new Compliance tab appears on the election alongside Governance and Proxies.

How to activate it

  1. Create or open an election from Elections
  2. On the Governance tab, select Florida Condo Election and click Apply template
  3. Save governance changes
  4. Open the Compliance tab — the workflow initializes automatically

Election setup fields

On the Compliance tab, click Edit under Election Setup and enter:

  • Election Date — the statutory election day (all deadlines count backward from this date)
  • Association Name
  • Annual Meeting Date, Time, and Location

When you save, ElectoSense recalculates every deadline. If you change the election date after notices were sent, affected notices are flagged as stale.

Automatic deadline timeline

From the election date, the platform calculates:

  • 60 days before — First Notice of Election deadline
  • 40 days before — Written notice of candidacy closes
  • 35 days before — Candidate information sheet deadline
  • 34–14 days before — Second Notice window (must be sent inside this range)
  • Election day — Run the election

Each milestone appears on the Compliance timeline with status (pending, complete, overdue) and days remaining.

Sending statutory notices

From the Compliance timeline:

  • Click Send First Notice on the first-notice task — ElectoSense renders the Florida first-notice template with your association details, voting link, and meeting information, then emails eligible owners
  • Click Send Second Notice during the 34–14 day window — sends the second-notice package with ballot and candidate information

The second notice cannot be sent before the window opens. Sending after the window closes requires an override reason and is flagged in the audit log.

You can also manage ad-hoc communications from the election Notices tab.

Candidate submissions

The Compliance tab tracks candidate submissions against the 40-day and 35-day deadlines. You can:

  • Review submissions received through the compliance workflow
  • Manually Add Candidate (with an override reason if the candidacy window has closed)
  • Approve candidates so they appear on the ballot

For ballot-item nominations outside the Florida workflow, use Accept Nominations inside a ballot item editor (see the candidate nominations article).

Voting eligibility gate

Florida Condo elections show a Voting Ready / Voting Blocked indicator. Voting cannot open until required compliance tasks are complete (first notice sent, candidacy windows handled, second notice sent, etc.). This prevents accidentally opening a ballot before statutory prerequisites are met.

Audit evidence

Every notice send, candidate action, and compliance state change is recorded in the election audit log. Download the Participation Report and retain notice snapshots for your records.

Florida HOA vs. Florida Condo

The Florida HOA template sets governance defaults (30% quorum guideline, directed proxies, 14-day notice) but does not activate the Ch. 718 compliance workflow. Use Florida Condo when you need the full statutory timeline and notice automation.

Disclaimer: ElectoSense helps you track and document compliance steps. It does not replace your association's attorney, property manager, or statutory obligations for physical mail, certified delivery, or other requirements outside the platform.